As businesses adopt more SaaS platforms to power operations, security risks grow exponentially. Shadow IT, where employees use unsanctioned SaaS tools, already accounts for 30-40% of IT budgets being unmonitored, leaving sensitive data exposed. Combine this with poor offboarding processes—25% of employees retain access to company apps post-departure—and you have a perfect storm for data leaks and compliance failures. Given the circumstances, SaaS security tools in today’s IT landscape are undeniable.
Think of it like leaving the backdoor open when you upgrade your locks—digital doors stay open if access management isn’t streamlined. SaaS security tools like those offered by Microsoft Entra ID and Octobits help businesses close these gaps by enabling unified identity governance and automated offboarding.
In 2025, these tools are getting critical as IT trends shift towards Zero Trust models and proactive risk management. Companies using automated SaaS management platforms reduce unauthorized app access, cut redundant costs, and improve response time to threats.
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ToggleTools and Technologies for Cybersecurity Offboarding
Octobits
As a SaaS shadow IT management platform, Octobits strengthens cloud application security and SaaS risk management by addressing shadow IT—often the blind spot for IT teams. A staggering 45% of SaaS applications used within organizations go unmonitored, increasing risks of unauthorized access and data leaks. With automated offboarding tools, Octobits promptly identifies dormant accounts and removes unused credentials, ensuring that identity and access management (IAM) remains tight.
What sets Octobits apart is its centralized dashboard that tracks SaaS usage across all platforms. By integrating with major IT systems like AWS and Microsoft 365, Octobits reduces data protection in SaaS risks by monitoring compliance gaps and alerting IT teams in real-time. As a future trend, Octobits’ SSL certificate monitoring highlights growing business priorities to secure communication layers alongside access controls. For SMBs, Octobits offers cost-effective SaaS security oversight, ensuring every digital “door” stays locked during offboarding.
To see how big shadow IT is going to get, kindly check “Shadow IT Statistics Towards 2025: Full of Compliance & Security Risks.”
Josys
Josys simplifies SaaS risk management during offboarding by automating app de-provisioning. About 30% of SaaS subscriptions remain active post-employee exit, leading to unnecessary costs and security vulnerabilities. Josys tackles this by illuminating shadow IT and identifying unused licenses in real time, saving IT teams from manually hunting down access points.
On the data protection in SaaS front, Josys ensures sensitive information isn’t left behind. Automated workflows revoke access privileges while flagging configuration drifts that might expose data. Additionally, with its identity and access management (IAM) capabilities, Josys prevents access violations and compliance breaches during transitions. For medium to big enterprises, this efficiency cuts costs and secures assets without overstretching resources.
For reference on security assessment, please refer to “SaaS Security Assessment 101: Why Every Business Needs to Step Up in 2025.”
Microsoft Entra
Microsoft Entra is SaaS security tools formerly named Microsoft Azure Active Directory. Entra improves cloud application security by automating identity and access management (IAM) processes during employee offboarding. Its conditional access policies ensure departing employees lose access to critical applications instantly, reducing risks tied to human error. For multinational companies using multiple SaaS tools, Entra integrates single sign-on (SSO) for streamlined user control across platforms.
What makes Microsoft Entra stand out is its focus on SaaS risk management through adaptive authentication. By combining passwordless and multifactor authentication, Entra limits unauthorized access while maintaining a user-friendly experience. Businesses adopting Entra report 30-40% faster offboarding times, enabling IT teams to focus on other priorities. As SaaS adoption grows, Microsoft Entra’s zero-trust model ensures that data protection in SaaS remains resilient even during critical offboarding phases.
Astra Pentest
Astra Pentest combines shadow IT security tools and automated security assessments to secure offboarding processes. Its hacker-style penetration testing identifies overlooked vulnerabilities, especially those tied to API security and misconfigured access points. Companies using Astra’s pentest suite uncover an average of 472 security issues annually, many of which stem from incomplete offboarding.
For cloud security posture management (CSPM), Astra ensures configurations align with compliance standards like ISO 27001 and SOC 2. This reduces risks of data loss prevention (DLP) failures as employees exit. Astra’s risk-based prioritization model also flags high-risk endpoints, enabling quick fixes before attackers exploit them. For medium to big enterprises, integrating Astra into offboarding processes means faster issue detection and a stronger defense strategy.
JumpCloud
JumpCloud secures endpoint security for SaaS during offboarding by offering unified identity, access, and device management. With a single platform, IT teams can revoke access for departing employees across cloud security posture management (CSPM) environments, from Windows and macOS to SaaS tools like Google Workspace.
JumpCloud automates data loss prevention (DLP) by wiping devices remotely and removing residual accounts. Its API security integrations ensure access to cloud services like RADIUS and LDAP is decommissioned seamlessly. Businesses using JumpCloud report saving 30-40% of administrative time during employee transitions, reducing human error risks. For multinational companies, JumpCloud simplifies secure offboarding without additional tools or complex workflows.
BetterCloud
BetterCloud simplifies SaaS security tools for IT teams by automating offboarding workflows. It de-provisions accounts across SaaS applications and strengthens data loss prevention (DLP) with policies to remove lingering access risks. On average, companies using BetterCloud reclaim 20-30% of unused licenses while closing security gaps.
With built-in cloud security posture management (CSPM), BetterCloud identifies shadow IT and configuration drifts that could expose sensitive data. Its automated security assessments provide real-time insights into user privileges, helping IT teams clean up unwarranted admin roles. For growing businesses, BetterCloud ensures smoother transitions and improved visibility, strengthening compliance during offboarding.
ManageEngine ADManager Plus
ManageEngine ADManager Plus streamlines identity and access management for secure offboarding. By automating the removal of Active Directory accounts, the tool minimizes risks tied to lingering user credentials. Its built-in security compliance tools ensure organizations meet audit requirements while reducing manual errors.
In endpoint security for SaaS, ADManager Plus supports bulk user de-provisioning and NTFS permission revocation. Its automated security assessments also detect misconfigured group permissions, which often lead to data loss prevention (DLP) failures. Organizations using ADManager Plus save significant time, with bulk workflows reducing account management efforts by 50%. For medium to multinational businesses, it’s a cost-effective solution that strengthens security without overwhelming IT teams.
For a deeper understanding of the escalating risks and challenges that Shadow IT poses to cloud security, as we move into 2025 , kindly read “Why Shadow IT Cloud Security is a Growing Concern for SMBs in 2025?“
In Closing
As the reliance on cloud-based tools grows, the role of robust SaaS security tools becomes indispensable for protecting organizational assets and maintaining operational integrity. The tools we discussed above ensure secure offboarding by addressing critical areas such as shadow IT, data loss prevention, and cloud security posture management. By integrating these technologies, businesses can safeguard sensitive data, streamline access management, and mitigate vulnerabilities effectively.